Writing a health and safety policy statement

health and safety statement

Each employee, on beginning employment, may be given a copy of the policy and informed that it is a condition of employment to follow the policy. The best way to achieve this is to make sure everyone in the workplace is aware of the policy.

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The policy statement should provide a clear indication of the company's objectives and plans for occupational health and safety. Is this page useful? Each element should have its own heading such as PAT Testing, under that heading you will state what you do to manage the risks associated with the use of electrical equipment, who, or the position within the company, is responsible for making sure that it takes place.

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It is there to show your commitment to health and safety and to identify who has what responsibilities within your business. An effective policy for health and safety management must be: clearly defined and communicated, backed up by sound arrangements and put into practice, reflected in day-to-day attitudes and actions of people, and monitored.

A blank template is also provided to help you complete your policy:. Your health and safety policy should have three parts, as explained below: Part 1 - Statement of intent In your statement you should list your company's aims for health and safety.

Writing a health and safety policy statement

There is no single template which is suitable for every business. The workplace can reinforce its commitment to the policy by having regular safety talks, posting signs at the workplace, by writing articles about the policy in company newsletters, posting on the internal website, sending e-mails, by referring to it in job manuals and so forth. Is this page useful? The final stage of writing your Policy is to identify the arrangements that you have in place for managing different aspects that affect those who either carry out work or who may be affected by the work being done. Once a company is socially responsible, this would also help in increasing the profits of the company. Any organisation which employs five or more staff is required to have a written Health and Safety Policy. This will give you an understanding of the skill level your employees need to have.

An arrangements section detailing how specific activities are managed in order to realise the policy statement. The following example of a health and safety policy shows how a small office-based company might complete their policy. What benefits does management expect to derive from an effective program?

All supervisors and workers must be dedicated to continuing to reduce the risk of injury. Two or three paragraphs may be enough. In writing your statement, you should use clear and simple language.

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Meaning you can use your policy document to identify the required training for staff. Your policy should carry a signature from the last 12 months, this means that you policy should be reviewed annually at the very maximum. Responsibility should be extended throughout the organizational structure to ensure policy objectives will become integrated into all activities. This sets out how your organisation intends to manage health and safety issues. In other words, you should review your policy within a year at the very least. This part of your policy should describe in detail how you you control the risks associated with your business activities. The policy should discuss active and on-going participation of employees in helping to achieve the objectives. A hazard is something in your business that could cause harm to people, such as chemicals, electricity and working at height. The following example of a health and safety policy shows how a small office-based company might complete their policy.
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Health and Safety Policy Writing